The PHI should maintain the following registers, records, books, files, maps and
charts.
Registers
1. Sanitation and Basic Information Register
2. Latrine Construction Register
3. Infectious Diseases Register
4. Non-Communicable Diseases (NCD) and Disabled Persons Register
5. Notices and Prosecutions Register
6. Trade and Industries Register
7. Food Analysis Register
8. Building construction Register
9. Environmental Pollution and Public Complaints Register
10. Meat Inspection Register
11. Consumable stores Register
12. Inward Register
13. Outward Register
14. Immunization Register
15. Occupational Health and Safety Register
16. Common Drinking Water Sources register (General Circular No 01- 23/2007of 27.7.2007)
17. Health Education Register
18. Disaster Preparedness and Response Register
Books
1. Pocket Note Book
2. Summary of Activities
3. Monthly Report
4. Visitors‟ Book
Files
I . Departmental Instructions and Circulars
II . Correspondence
III . Inventory File
IV. Food Handling Establishments (H-800)
V. Tuberculosis (TB) File
VI . Health Survey File
a. List of Beneficiaries of Latrine Construction
VII . Public Complaints File
VIII . Programme File
a. Monthly Advance Programme
b. Annual Latrine Construction Programme
c. School Health Programmes (a separate sub-file could be kept for each
school)
d. Health Promotion Programme
e. Food Safety & Hygiene Programme
f. Vector Control Programme
g. Rabies Control Programme
h. Disaster Management Programme
i. Any other special activities or projects
Board 1 - Administration & Statistics
(a) Area Map
(b) Administration Form - Health 795 (Revised)
(c) Public Health Statistics Form - Health 796 (Revised)
Board 2 - Epidemiology
(a) Spot Map
(I) Map 1
(II) Map 2
(b) Specific Communicable Diseases
(c) Non Communicable Diseases
Board 3 - Environmental Health
(a) Food Safety
(I) Assessment of Food Handling Establishments
(II) Food Sampling
(b) Water Safety
(c) Occupational Health
(I) Types of Factories
(II) Factory Inspection
(d) Solid Waste Management
Board 4 - School Health
(a) School Medical Inspections
(b) Specific Defects & Defects Corrected
(c) Immunization
(d) School Sanitary Survey
Board 5 - Miscellaneous
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